Privacy Policy
Sail HYSTS is committed to protecting our users’ privacy. We abide by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
GDPR protections your personal data, which is data that directly or indirectly identifies you or your personal matters.
Sail HYSTS Legitimate Interest in personal data – The personal data we hold is required to effectively operate the Scheme. We have a Legitimate Interest to hold and process it. We will only hold data we need for this purpose.
What information does HYSTS hold and why? – We hold some of your personal data, including email addresses, to enable a selected few personnel within HYSTS to manage the Scheme effectively. This information is derived from:
- A completed Gift Aid form – Name, address, phone numbers and in some cases, the bank details of individuals.
- A Young Person’s application – Name, age, limited medical information and contact details of those with parental responsibility.
- Details held on Volunteers – Name, contact details, RYA qualifications, self disclosure and references forms, next of kin, and from the DBS certificate: age, place of birth and address.
- Details held on Senior Instructors – Name, contact details, next of kin, RYA qualifications, bank details and from the DBS certificate: age, place of birth and address.
You have certain Individual rights, these are:
- the right to be informed – of the data Sail HYSTS holds;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
What is the right of access?
You have the right to ask us whether or not we are using or storing your personal information. You can also ask us for copies of your personal information, verbally or in writing, known as making a subject access request or SAR.
Why make a subject access request?
You can make a subject access request to find out:
- what personal information we hold about you;
- how we are using it; and
- where we got your data from.
This information can also help you exercise your other information rights effectively.
Protecting your personal information – This is achieved by the following methods:
- By keeping physical documents locked in a steel cabinet.
- By restricting who has access to personal data.
- By guarding access to computer files by password.
Sharing your personal information – HYSTS does not share your information with others except where necessary, for example:
- Notifying authorities
- Providing information to emergency responders
- Providing information to HMRC for gift aid claims
How long does HYSTS hold my information?
We hold your information for as long as you are associated with the Scheme. After that time your personal data will be destroyed.
Who do I contact?
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with the HYSTS Principal, via principal@hysts.co.uk
Notes:
- HYSTS’s Data Protection Policy is reviewed annually and amended if necessary.
- For additional information visit: ico.org.uk
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Cookie Policy
This Cookie Policy explains what cookies are, how we use them on our website, and the choices you have.
What are cookies?
Cookies are small text files that are placed on your device (computer, tablet, or phone) when you visit a website. They help the site work properly and allow us to understand how people use our pages so we can improve them.
Cookies cannot run programs, access your data, or harm your device.
Types of cookies we use
Your choices
When you first visit our website, you will see a cookie banner that allows you to:
- Accept all cookies
- Reject non-essential cookies
- Adjust Preferences – To choose which cookies you want to allow
You can change your choices at any time by deleting our cookies in your browser and re-entering our site.
You can also block cookies through your browser settings. If you block essential cookies, some parts of the site may not work properly.
Third-party cookies
Some cookies are set by third-party services we use, such as:
- Analytics tools (e.g., Google Analytics)
- Embedded videos (e.g. Vimeo)
- Advertising networks
These third parties may use their own cookies. We recommend checking their privacy policies for full details.
How long cookies stay on your device
Some cookies are session cookies, which disappear when you close your browser.
Others are persistent cookies, which stay on your device until they expire or you delete them.
Changes to this cookie policy
We may update this Cookie Policy from time to time. We will post any changes on this page with a new “last updated” date below.
Contact us
If you have any questions about this Cookie Policy or how we use cookies, you can contact us at:
Email: webmaster@hysts.co.uk
Registered Address: Havant Youth Sail Training Scheme -Sail HYSTS, Bedhampton Community Centre, 21 Bedhampton Road, PO9 3ES.
The policies on this page were last updated: 22 November 2025